Casting & Talent Agents - How to use Breakdown Services

Last night, we submitted the script for Locked in a Garage Band to Breakdown Services. We did one round of auditions way back in October and cast 3 of our characters so we could have just re-run the same ad and posted the other character breakdowns on the same sites (like Mandy, Backstage, Craigslist, etc).

But we remembered hearing that Breakdown Services was free service for filmmakers to use, and that they read your script and write the character breakdowns accordingly. That intriqued me. I always like someone else doing work that I then don't have to do. Awesome!

That's not all though. These guys are fast! We only sent the script last night, and received the breakdowns this morning. Love that.

Then, after you've approved their breakdowns & story line, they submit the details to all the talent agents in your desired area.

In the past 3 hours we've received 351 headshots & resumes.

I have to stop myself from logging in every five minutes to see what other actors are in the pile. Luckily, that is our Casting Director's job - the beautiful & talented Kristina Agosti. Otherwise, I'd waste days on there oooohing and ahhhhing. I'm a sucker for a good headshot, and get horribly irritated when actors show up & look nothing like their pictures, so it really is best that our CD does the weeding out (based on experience, skills, etc).

The main reason to submit to Breakdown Services is actually to get your script into all the agents hands in one go. If your script is as good as you think it is, then the first hurdle is accomplished just in getting it to the right agents. They pay attention to the breakdowns, rather than scouring websites (that actors are on, but not necessarily their agents).

I'll keep you posted on how it goes for us, but right now I'm feeling pretty confident.

Anyone else out there have experience with this kind of thing? Please share your thoughts below. Thanks!

Jodelle Ferland to Play Lizzy in Locked in a Garage Band, the movie

Once again I'm blogging from the ferry from Victoria to Vancouver. This time, I'm on my way to LA for Elton John's Oscars Party tomorrow! WOOHOO!

But in other exciting news, Jodelle Micah Ferland has agreed to play Lizzy in our movie, Locked in a Garage Band. Jodelle played Bree Tanner in Twilight Eclipse, and Sharon/Elissa in Silent Hill. She's been in a tonne of tv shows & movies, so check out her IMDB page to see her full resume.

Needless to say, we're really excited! We have another actor from the Twilight movies reading the script, and we're working on casting a few more of the lead characters with other stars. I'm looking forward to meeting up with some actors this weekend - watch this space!

6 more days on our kickstarter campaign.
Please keep spreading the word & getting those pledges in! We're 19% of the way there, so this is going to take one heck of a push to make it to 100%.

How to Shoot a Teaser/Trailer (in the Rain)

Photo from @YukariP's phone, our Line Producer and Twitter Queen.

I know I need to write down my reflections on shooting our teaser/trailer yesterday, but I must admit - I'm knackered!  So this will be short, but sweet I hope.

We shot on the Canon 5D with separate sound files over about 5 hours yesterday afternoon in my garage for our feature film, Locked in a Garage Band.  We were shooting for a teaser/trailer that will be 45 seconds long and should be complete and ready to show the world by January 1st 2011.

The day's objectives were to have fun, get to know our cast & crew & see how we all get along before we go into April's 10 day shoot, and to cut a teaser that will be used in our Kickstarter campaign and in our social media marketing efforts.

It's all to create buzz, get more $ in place and start building up an audience for our movie.


Read on for my thoughts & advice on how to shoot a teaser/trailer ... in the rain.

But first, check out our weather report for this week:

11°C | °F Current: Showers Wind: W at 21 km/h Humidity: 88% Sun 10°C | 7°C Mon 8°C | 6°C Tue 7°C | 4°C Wed 6°C | 4°C

1. When shooting in the Pacific Northwest in December, prepare and plan for rain.  Just the way it is I'm afraid. 
2. Garbage bags are really handy.  They can protect gear from rain, be used as hair protectors and of course, be used to collect garbage at the end of the shoot.
3. Hiring a competent, fun crew is really awesome.  Love our crew!  Seriously - they came up with great ideas, made us laugh, had an incredible selection of tape in every possible colour of the rainbow, and hardly took any time to stop & eat.
4. When people are working for free, you gotta feed 'em well.   Actually, even when people aren't working for free, you gotta feed 'em well.  And not just sugary junk.  That'll cause lots of problems a few hours later.
5. Bringing a Wii or other game system will make for a fun day.  Click here to see a picture of some of the cast playing Mario Cart.
6. Make a schedule & stick to it.  We told everyone that we hoped to get them on the 7pm ferry back to Vancouver, but in actual fact we had planned to get them on the 5pm. So when we wrapped and packed up at 3:15, in time for them to catch the 5pm ferry, the entire cast & crew were super-impressed.  They told us horror stories of shooting independent movies until 7am when being told they'd be done by midnight.  Yuck!  Under-promise, overachieve. Such a simple rule.
7. When it's done, you might feel a rush of emotions, ranging from relief, to sadness that it's over to elation that the day rocked.  I felt all those feelings this morning and must admit - it was really overwhelming & unexpected!  I even had to go for a jog to re-ground myself.
8. Back up your files & then back them up some more.  We didn't so much learn this yesterday as know this already, but I might as well add this to the list.  We purchased a 1 Terabyte external hard-drive from our local Apple store, and sent it on to our editor in Austin, Texas with our teaser/trailer files from the day.  We backed it up on my laptop and my sister's desktop, plus our sound guy & DP have copies.  I think we're safe.

What am I missing?  Please leave your million bucks below & let me know what you think, want to know, or care about.

Step by Step: From the script to the auditions for a Micro-Budget Independent Feature Film

I'm so ridiculously excited to meet the actors coming to our auditions this weekend in Vancouver.  To help other indie-movie-filmmakers  and film-obsessed folks out there, I thought you might like to know more about the process.

1.  Jen, our writer-director and my sister, finished the first draft of the script, which was specifically written for our first film.  We wanted to follow our mentors' advice by filming a 90 minute movie in mostly one location. I say "mostly" because we do have some flashbacks that will show other areas of our city, Victoria BC, and the actors' histories within it, but otherwise the movie will take place entirely in a garage.

The script is by far the most important part in the movie and we're already working with professional readers to edit, advise & improve.  Jen writes in between taking care of her 3 kids (ages 8, 4 and 10 months) and 14 year old dog, Brian.  I'm amazed at how she manages to write anything at all, but this is how she completed her Masters Thesis (while her first baby was sleeping) so it's just her routine.

2.  Before leaving for Austin Film Festival, I met with a Director of Photography in Vancouver with a RED camera.  I saw his reel, had a glass of wine & a quick discussion/get to know you session and said yes right away. He's a really great guy, super quick to respond to my questions (which is really important to me.   I loathe waiting around for people to get back to me and we've hired most of our crew based on how they are as people, not just their talents/skills).

3.  After AFF (I wrote about the AFF experience in previous posts), Jen & I worked out a schedule based on our own limitations - our mother is coming to town for 2 weeks over Christmas so we had to decide to either get started before Christmas or start afterwards, which would put us back into January.  I'm on the road for most of January with my day-job, so the idea of pushing back our auditions until February wasn't really sitting well with either of us.   One thing Jen and I are particularly good as is just "getting it done!" so we opted for an earlier start.  Which meant that we scheduled our teaser/trailer shoot for Dec. 11th (3 days before mom's arrival), and auditions one week before - Dec 4th & 5th in Vancouver.   

We're shooting the feature film in April over 2 weeks, but we wanted to shoot a teaser/trailer first in order to get the experience we need, work with our cast/crew and see how we all get along, and also have something to show investors.  Since we're new, we know how important it is that we prove we're not morons - hence, a cool teaser/trailer that will hopefully be well received.


4.  We announced the Casting Call, including brief character breakdowns & a logline on various actor sites including: 

• www.mandy.com
• www.backstage.com
• www.craigslist.org (both our ads were flagged & removed from Craigslist, which was weird but I hear from actors that ads looking for 18-20 year old actors are often fake and/or porn shoots - definitely not us!)
• http://www.castingworkbook.com/
• on twitter & facebook - which lead to Cinevic, Victoria Film Commission, CCPA (Canadian College of Performing Arts) and Victoria Film School all forwarding the Casting call to their contacts.  Very cool.
• Jen contacted an actor she knew from her Praxis Screenwriting win last year, and asked his advice on securing a location to hold auditions in Vancouver.  This lead to his amazing advice & support, which brought us even more actors from his own coaching in Vancouver.  
• Another actor that knows Jen from her Praxis win contacted her to ask about Casting Director opportunities which then lead to us hiring her.  She then spread the word with her own contacts in Vancouver, bringing us even more talented, experienced actors.

5.  With our Casting Director chosen, Jen & I could relax a bit and let Kristina take the reigns in who to short list for the auditions.  We're casting 6 lead characters: 3 girls & 3 guys.  Kristina's an experienced actor and wants to build her own Casting Director experience so she's at a perfect time in her life to work on a micro-budget with us, plus we just all get along so well.  We're paying her so little and yet she's already worked her butt off this past week!

6.  I contacted a couple of editors that I know and discussed the teaser/trailer that we're shooting, and whether they could help us out.  I met one of the editors at AFF, over wine (I sense a pattern here...), and we really hit if off so when I asked him about the teaser/trailer idea and if he's musically inclined and able to edit it over the Christmas holidays, he agreed.  He's planning to get the teaser/trailer "in the can" by Christmas - woohoo! Love that speed!  We are paying him but very little, and if it goes well then we'll hire him on for the feature film edit as well.

7.  I searched for audition spaces in Vancouver and finally had the brilliant idea to check my aeroplan points to see if I could book us a hotel on points.  A couple of phone calls later, I booked Jen & I a night at the Westin Grand in Vancouver on my points & managed to talk the meeting-rooms coordinator into letting us use a tiny board room for only $100 a day for our waiting room.  Phew!  Other places in Vancouver were as much as $2000/day for micro-budgets (what kind of micro are they talking about, eh?) so the savings for the auditions was a big deal to us.  Plus, we have to get from Victoria to Vancouver by ferry and buy food for our fabulous Casting Director and volunteer actor-reader.  

8.  Jen & Kristina got 250 actors down to 45 we would audition.  Jen worked on the "sides", which are the scenes that the actors audition with, and Kristina edited them to make for better opportunities for the actors to really show their stuff.  I love the way that Kristina literally edited the sides with a Sharpie marker and scanned them back to us, making the sides look kind of bad-ass old school.  

9.  In the meantime, Yukari, our script supervisor/line producer and I met to go over the audition schedules. She's a great organizer, and while she typed into the excel spreadsheet all the possible times for each actor's audition, I baked cookies for her time.  I make a mean oatmeal chocolate chip cookie.

10.  Jen emailed all the selected actors on Wednesday night and has been slotting them into their 8 minute time slots every time they write back to say "yes."   She loves getting emails from really excited actors, who says things like, "You bet!" and "WAHOO! I'll be there!" and "I love the concept, can't wait to audition for the role."  Very cool actors.

11.  Today we received an email from a photographer who wants to volunteer to shoot our stills during our teaser/trailer with a view to being hired on in April when we shoot the actual movie.  We've also received emails from make-up artists and hair stylists.  I heard that this would happen once we announced auditions, but I was still surprised to see how many people want to work for free just to gain experience & the movie credits. 

We're off to Vancouver on Saturday morning to start the auditions at 11am.  We would have started earlier in the day, but with the ferry schedule we won't make it to the hotel before 10:30am.  Ah, life on an island eh?

Watch this space for updates on how the auditions go & what happens next in shooting our teaser/trailer.  Please leave me a comment below or ask any questions you like. Thanks!

Ramblings on Casting, Auditions & Working with a Family

It's Casting Week here at Elgin Road!  Which means, we're holding auditions in Victoria & Vancouver - a feat in and of itself.

According to the ACTRA low budget union agreements, we're supposed to shoot in a location where the actors can return home every night - which means, we either can't hire actors from Vancouver & shoot in Victoria, or we can't hire Victoria actors and shoot in Vancouver.

Or option C: we don't sign with the union.  We had planned to just rent a house with a garage (since our film is set in 1 location - "Locked in a Garage Band" - get it?), and accommodate all our traveling actors in the location for the 2 week shoot, but now we have to rethink that plan.  If we go union. 

Oh and one more strike against going with the  union is that we can't hire any non-Canadian actors.  So, if an actor from Seattle comes up to Vancouver & nails the audition, we can't hire them.  If we go union.

Or, we could just say, "&&^$ it! We're doing our own thing!"

Which is much more our style anyway.  We won't be shooting ridiculously long days.  Jen has 3 kids, ages 8, 4 and 1 so there's no 12-15 hour days happening on our shoot - she hardly gets any sleep as it is!  Plus, we're not A-holes.  We treat people really well, feed them great food and are doing this movie for fun so, hopefully everyone will enjoy working on the set and not complaining that we're dickheads for not going union.

The only down side is that great, experienced, union actors want to audition and they can't if we don't sign.

Ugh. Big decision folks.

So, what else is happening?

Oh yeah - all these resumes & headshots are pouring in.  It's absolutely amazing to see how many incredibly talented people want to work with us.  There are a tonne of musically inclined actors applying because of the garage band theme, and I have to admit - I'm kind of intimidated by their resumes.  But maybe they won't be nearly as cool in person?  Some are sending in You Tube video clips, which are really great.  Most of the time.  Some are random - of course. It wouldn't be an open casting call without some randoms right?


We've been shooting funny videos on Jen's Nikon D90 all night to test it out & see if we can use it to shoot auditions this weekend.  It only runs for 20 minutes at a time, but so far it's holding up really well.  The auditions are planned for 8 minutes each, with a 2 minute break between each actor for Jen & our amazing Casting Director to take notes, discuss quickly and reset the camera.

Jen's kids are super-hyper about being on camera, which we mistakenly did right before bed-time, so I type while Jen & her hubby try to get the kids wound down & ready for bed.  They love their routines and tonight was definitely not a normal night in the living room.

Seriously, how are we going to shoot a movie without dirsupting their family routines too much?  The kids are in bed by 7pm.  

The joys of casting, auditions & working with a busy family.

Casting Call - Locked in a Garage Band

Can't believe we've already put out the call for actors for our little feature film.  I've already received 80 CVs and headshots, and it's only been 24 hours.  Some are seriously random, but most look really amazing.  I guess that's what happens in an open casting call right? 

And now we have our first scheduling conflict - I've announced the audition dates on a tonne of sites, and now...I might have to schedule them for one week later.   But I'll sleep on it and see if somehow by the time I wake up, it will have sorted itself.  C'mon universe - make it easy will ya?

We also have actor-friends in LA, Austin and London, England who want to audition virtually, which I really want to figure out how to do.  Surely, others have held Skype auditions in the past? 

Here's the casting call:

'Locked in a Garage Band'

Elgin Road Production Company is casting Locked in a Garage Band, a non-union micro-budget feature film in which a garage band is inadvertently locked in a garage for a day. 10-12 day shoot on the Red Camera scheduled to start mid-Apr 2011 (paid).

A teaser/trailer is being shot on Dec. 11th 2010 in Victoria or Vancouver (TBA) - - Meals/transportation provided.

Auditions in Victoria on Dec. 2nd and Vancouver on Dec 4th & 5th. Read on for details.

Seeking—Richie: 18-20, Lead Guitarist (with some musical skill, but not necessary), very good looking, any ethnicity, manipulative, ladies man.

Scott: 18-20: Lead Singer (less than 20 seconds of actual singing involved), any ethnicity.

Jason Schinder: 18-20, Drummer (again, very little actual drumming involved), Jewish, comedic actor, our comic relief.

Abby: 18-20, good girl, wants to be the lead singer (should be comfortable singing), any ethnicity.

Meadow: 18-20, rebellious, edgy. Guitarist (again, very little actual strumming), any ethnicity.

Laura-Kate: Goodie two shoes, daddy's girl, preppy, any ethnicity.

Send pix, résumés, and email address no later than November 30th, 2010. Successful candidates will be sent sides and details about their audition dates/times via email on or before Dec. 1st, 2010.

Food & Transportation provided for Teaser/Trailer, & 10-12 day feature film shoot is paid.